Templates: Check-In and Check-Out Instructions, Written Once
Write your check-in and check-out instructions once, drop in variables for the guest and property, and reuse them for every reservation.
Starter Templates
3Simple check-in instructions with essential information
Instructions for keyless entry and self-service check-in
Comprehensive check-in instructions with parking and amenities
Your Templates
3| Name | Type |
|---|---|
Gracia Loft WelcomeDefault | check in |
Self-Service Keybox | check in |
Late Arrival Variant | check in |
Welcome to Gracia Loft 2B! Your check-in details: Address: Carrer de Verdi 24, Barcelona Check-in time: 3:00 PM Access code: 4471 Please let us know if you have any questions. Best regards, Urban Stays
Start from a real example, not a blank page
Build check-in and check-out templates from a starter library, then personalize each one with variables.
Check-In and Check-Out
Write instruction templates for exactly two moments: check-in and check-out.
Keyless entry, no host contact needed.
Starter Templates
Copy a ready-made example, like a self-service check-in guide, and edit it.
Variable Categories
Insert variables for the property, reservation, guest, provider, or dates.
Variables Auto-Fill
Each variable is replaced with the real reservation data when the template is used.
Check-in time: {{reservation.check_in_time}}
Text Formatting
Bold or italicize text from the toolbar without learning any markup.
Getting Started Guide
A three-step walkthrough shows you how to pick, customize, and set a default.
See the message before a guest ever does
Check your template for errors, preview it with sample data, and send yourself a test email.
Live Validation
The editor flags errors and warnings in your template as you type.
Welcome to Gracia Loft 2B! Check-in time: 3:00 PM Access code: 4471
Rendered Preview
Preview the template filled in with sample guest and property data.
Raw or Rendered
Switch between the raw template text and its rendered preview, and copy either one.
Send Preview Email
Send yourself a test email of the template before you use it on a guest.
Gracia Loft Welcome
Today
Gracia Loft Welcome
2 days ago
Gracia Loft Welcome
3 weeks ago
Version History
Every saved edit is versioned, and you can restore any earlier version.
Duplicate Template
Clone an existing template as the starting point for a new variant.
Keep your template library tidy
Set a default per type, retire old templates without deleting them, and control who can make changes.
Set as Default
Mark one check-in and one check-out template to be used automatically.
Activate or Deactivate
Turn a template off without deleting it, then turn it back on later.
Permanent Delete
Delete a template for good, with a confirmation step to prevent mistakes.
Search Templates
Search your template list by name to find the right one fast.
Defaults Only Filter
Toggle the list to show only your default templates.
View or Manage Permission
Staff can be limited to viewing templates while managers edit and publish them.
Want to see it on your own portfolio?
Book a walkthrough with someone who has run a mid term operation. Every property you manage in RentOS is also listed on Rent Remote, free on every plan.